Admin Officer Job Description

Author

Author: Richelle
Published: 1 Feb 2019

The Benefits of Administrative Officer Certification, A Top-Performing Administrative Officer, An Overview of Administrative Officers, An Administrative Officer for Training and Seminars and more about admin officer job. Get more data about admin officer job for your career planning.

Job Description Image

The Benefits of Administrative Officer Certification

Maintaining a wide range of services is necessary for keeping a business running smoothly. An administrative officer is in charge of making sure that everything is running smoothly and that the business is productive and efficient. It is a big responsibility, but one that is well compensated with some officers earning over six figures annually.

Certification can improve your job prospects in some areas, even if you don't need it to get a job as an administrative manager. Records managers can earn credentials from the Institute of Certified Records Managers, while facilities managers can seek certification from the International Facilities Management Association. Those who meet the experience and education requirements are issued such certifications.

Administrative officers work in all industries. The Bureau of Labor Statistics says education and healthcare the most important employers of administrative leaders. Most people work in an office, but they may be called upon to visit other areas of the facility or meet with vendors.

Most facilities managers worked more than 40 hours in 2016 to handle problems, and about 25 percent worked more than 40 hours. Administrative officers have a high potential for earning. The Bureau of Labor Statistics says that the median pay for administrative services managers is $94,020, meaning that 50 percent earn more and 50 percent less.

See also our post on Cartographic Officer job guide.

A Top-Performing Administrative Officer

Good phone manners and a good understanding office management procedures are important for being successful as an Administrative Officer. A top-performing administrative officer should be able to complete all duties in a timely manner.

An Overview of Administrative Officers

Administrative officers perform all the administrative tasks for an organisation or company. Their duties include budgeting, arranging company records and managing office inventory. Administrative officers are usually not given a direct supervisor to report to, but they can be asked to help with certain tasks, for example helping HR with payroll accounts or scheduling meetings for an executive.

The employee is expected to report to different people. Administrative officers are always to support an office in completing administrative tasks. The nature of the administrative tasks can be different depending on the industry.

Some industries need specialized knowledge. An Administrative Officer in a hospital needs to have experience in the healthcare industry in order to understand the administrative tasks they are required to perform. An Administrative Officer is in the office.

An Administrative Assistant is usually used to assist someone in upper management with their day-to-day tasks. Administrative assistants have a lot of knowledge of the industry they are in, and will help an executive with their tasks. An Administrative Officer is less specialized than Administrative Officer.

Read also our study on Hse Officer job description.

An Administrative Officer for Training and Seminars

Most companies keep electronic document management. An administrative officer has to spend a lot of time to get a sign from the head or to get signatures from other offices if the company does not have electronic document management. The number and Frequency of purchases of goods is determined by the administrative officer.

Communication Skills for Administrative Positions

Administrative skills are those that are related to running a business or keeping an office organized and are needed for a variety of jobs. Administrative skills allow companies to succeed at their core mission, whether it's serving clients or selling widgets. Administrative jobs require technical skills such as the ability to use Microsoft Office.

Communication and organizational abilities are soft skills. Communication is a critical skill. Administrative employees have to interact with employers and clients in a variety of ways.

It is important that they speak loudly and clearly. Communication skills are important. Administrative positions are often filled with writing.

Administrative employees are often asked to write a variety of documents, including memos for their employers, copy for the company website, or email messages for staff or clients. They must be able to write clearly and concisely. Administrative employees use a variety of technological tools, from the Microsoft Office Suite to online scheduling programs.

They use and maintain office equipment such as faxes, printers, and scanning machines. Critical thinking and problem-solving skills are important for any administrative position. The administrators are often the go-to person for help with questions or problems.

See also our paper on Clerk Officer job guide.

Experience in the field of a software company

The level of the position will affect the amount of experience required for a role. An Office Manager might need to create new projects, procedures and templates, while an entry-level Administration Assistant might only need to update existing documents. Knowledge of Microsoft is the most important criterion in the recruitment of administrative employees.

Administrative professionals are expected to know how to use the software to make report cards. Financial and payroll software included in common enterprise resource planning software. Employers need to be able to see the added value of the administrative employee in order to value them.

An Overview of Administrative Functions

Administrative roles are similar to every other role, but the difference is that the administrative officer focuses on other resources and less on human resources. Internal affairs include: drafting letters, managing schedules, organizing paying expenses, writing reports, proposals, business letters, maintaining records, bills, documents, and managing the office environment. They keep an eye on the activities in the organisation.

An admin officer gives the first impression to an organisation's client. Whether you are a techie who builds software or a receptionist who occasionally meets with clients, having good Interpersonal skills helps you interact better with people, build relationships and generally makes it easy to reach across different audience. An admin role involves a lot of paperwork, and it's important to remember that.

See our article on Nursing Home Administrator career planning.

Management and Customer Service

Administration staff will need the ability to plan their own priorities on the fly. Staff in an administration setting will need to do different tasks at different times. Success as an administration worker is dependent on having excellent customer service and an orientation towards such qualities.

Candidates will need to have pleasant demeanor and carry themselves with professionalism as they face many customers. Management rarely works directly above the personnel and they are rarely monitored. They will be able to see any loss of drive or motivation in the quality of the work being received.

A Secret Garden of Eden

Organizational skills are needed to keep your workspace and office in order. Administrative tasks can be completed in a more efficient manner with an organized desk, computer and calendar. Administrative professionals are in charge of organizing supply closets.

Communication is important when performing administrative tasks. You must be able to communicate and respond to questions and requests. You must be able to communicate with others using a variety of communication methods.

When working on administrative projects, having strong teamwork skills can help you put a new process into place or delegate tasks. Being a good teammate requires practicing humility, empathizing and being a good communicator. Keeping a business running efficiently is often related to administration tasks.

It is important that the responsibility to complete tasks on time and in a quality manner is not being watched. Managing your time wisely is a key skill because of the many responsibilities involved in business administration. Being a strong administrator involves maintaining your calendar, setting timelines and planning time to complete tasks.

Setting specific, measurable goals can help you improve over time. It is possible to meet with trusted friends, colleagues or mentors to identify areas of improvement and determine which skills should be prioritized. Being a good administrator depends on organization.

A good paper on Administrative Clerk job planning.

Managing Administrative Assistants

Administrative assistants work with office software. In Microsoft Office Word, excel, PowerPoint and publisher, proficient is expected. A boss may rely on an administrative assistant to format professional looking presentations, manuals, newsletters, website content and marketing material because of the comfort and skill with technology.

Administrative assistants are expected to be good at sending messages via email and social messaging. An assistant in a busy office uses friendly communication to talk to a wide range of people and exchange information about the office operations. An administrative assistant handles procedures for requesting supplies and mail.

The senior administrative assistant in the office trains and supervises new employees. When giving instructions and giving feedback, good written and verbal communications are important. Strong Interpersonal skills help create positive connections with clients.

Administrative assistants have many duties and have to think on their feet. A busy workday requires a plan of action. Administrative assistants can help with managing the calendar and reminding the boss of deadlines.

It is important to organize records and files. Administrative assistants efficiently manage a filing system. Administrative assistants need skills in English in some organizations.

Supporting Multi-Personal Management

Sometimes part of a larger administrative team, Administration Officers can support different numbers of people depending on the size of the organisation and their level of ability.

See our column on Chief Compliance Officer job planning.

General office clerks

Administrative assistants and secretaries perform a variety of duties. They might answer phones, organize files, prepare documents, and schedule appointments. The terms secretaries and administrative assistants are used interchangeably.

Administrative assistants have a higher degree of responsibility. They might also be involved in other tasks, such as organizing meetings and conferences, and even managing the office budget. General office clerks are responsible for a lot of administrative tasks.

Click Bear

X Cancel
No comment yet.