Meeting Planner Job Description


Author: Lisa
Published: 3 Feb 2020

Hiring a Corporate Meeting Planner, Meeting, Convention and Event Planning, Conference Planners, Meeting Planners, The Role of Collaboration in Meetings, Event Planning: A Career in Event Planning and more about meeting planner job. Get more data about meeting planner job for your career planning.

Job Description Image

Hiring a Corporate Meeting Planner

The role of a corporate meeting planner has been expanded due to the growth of the internet and the need to deal with different locations of employees. The job of a planner is very challenging and rewarding in the end, but it can be done if perseverance is applied to all challenges faced in the business. If you are looking for a corporate meeting planning job, you need to know the skills and abilities that clients and organizations look for when hiring someone for the role so that you can develop them and stand a better chance of being hired. If you are looking to hire for a corporate meeting planner, you should publish a comprehensive work description for the role to help interested people in their application.

Read also our post about Financial Paraplanner job planning.

Meeting, Convention and Event Planning

Meeting planners look for potential meeting sites, such as hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. If an online meeting can achieve the same objectives as a meeting that requires attendees to gather in a physical location, planners may consider that.

The planners arrange the meeting space and support services once the location is chosen. They coordinate plans with the venue staff. They may also organize things.

Convention planners organize conferences for organizations. Professional associations have annual conferences and trade shows. Convention service managers work in hotels.

They act as liaisons between the meeting facility and the planners who work for associations, businesses, and governments. They suggest hotel services that work within a planners budget, as well as food service options to outside planners. The planners arrange the details of the events.

Wedding planners are the most well known, but event planners coordinate celebrations such as anniversaries, reunions, and other large social events, as well as corporate events, including product launches, galas, and award ceremonies. The goal of the event planners is to raise money for a charity. There are events that include banquets, charity races, and food drives.

Conference Planners

A career as a conference planner allows you to travel to interesting destinations while working on a wide variety of business activities. You can work for a corporation, nonprofit organization or meetings and events company as an in-house staff member or as an independent consultant. The work of a conference planner is done after the event is planned, and it is important to attention to detail.

The conference planner is usually on site early to meet with the site staff. The seminar room setup, trade show booth area, registration desk and eating areas are monitored by the planner. The conference planner must be available at all times.

In the event of a problem, planners have backup plans ready. The planners will confirm attendance numbers with the Catering Manager at each event if the client pays by the number of attendees. The planners reviews the events of the conference and prepares a report after the event.

See also our story on Logistics Planner career description.

Meeting Planners

Potential meeting sites include hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. Planners are considering whether an online meeting can achieve the same objectives as a face-to-face meeting.

Meeting space and support services are arranged once a location is chosen. They negotiate contracts with suppliers to provide meals for attendees and coordinate plans with on-site staff. They organize things.

They are in charge of the finances of meetings. On the day of the event planners can register attendees, coordinate transportation, and make sure meeting rooms are set up. Most of the time, event planners are in offices.

They usually work at hotels or convention centers during meetings. They travel frequently to attend events and visit prospective meeting sites around the world. Planners work with clients, workers and meeting attendees.

The work of meeting, convention, and event planners can be fast paced. Planners are responsible for many aspects of the event at the same time, face many deadlines, and organize the activities of several different groups of people. Meeting, convention, and event planners work full time.

The Role of Collaboration in Meetings

Every member of a team or meeting that is cross-functional has an obligation to keep his or her department informed about the activities of the meeting. They have the responsibility to seek input from coworkers who are not on the team. Employees can't attend every meeting.

A good story about Urban Planner job planning.

Event Planning: A Career in Event Planning

You will be meeting with your clients to discuss the scope of the event. Pick out the budget that you have to work with and cover all the details that they have in mind. By paying attention to timelines, details and staying organized, you will be able to stay on track to secure a long standing career as an event planner.

Meeting, convention, and event planners spend time in their offices and hotels. They work at hotels and convention centers and often travel to attend events and visit prospective meeting sites. Planners may work many more hours.

See our study about Executive Meeting Manager career planning.

A Career in Meeting and Event Planning

Booking accommodations, arranging travel and staffing events are some of the responsibilities of a professional meeting and event planners. There are a few things you may want to consider if you are considering a career as a meeting planner. Long hours in a fast-paced work environment can be required for meeting and event planning.

You will need to have good communication, negotiation and customer service skills. Organizational and problem-solving abilities are required for your work as well as the ability to maintain composure in difficult situations. Employers prefer a bachelor's degree in meeting, events, exhibitions or hospitality and tourism management.

A growing number of undergraduate degree programs offer training in event planning, including some that lead to a bachelor's degree. You may learn about promotion, sales, design, production and technology in your program. You can gain real-world experience in the field by participating in an internship.

You will need to either gain three years of industry experience, be an instructor in meeting or event planning with three years of experience or have a bachelor's degree in order to get the CMP credentials. Gaining experience in the industry is important for certified professionals. Meeting planners gain experience working in entry-level roles.

You can get a good career in the food and beverage industry. How well you can do basic logistical tasks and take on increasing responsibility may affect your career advancement. You will be able to use your customer service skills to take on more roles as you gain more experience.

Event Planning: A Business Intelligence

An event planner should be able to interact and build a relationship in a short time. C-suite executives, event attendees, donors, brand sponsors, and vendors are all potential clients of event planners. StrongInterpersonal skills are needed to ensure that everyone involved in the event understands their role and that things run smoothly.

You need to have strong writing skills to convey information with confidence, respect, and clarity. The event planners are great listening and understanding their clients' needs. If you think you are good at bargaining, you have an event planning skill.

It is important for planners to be able to negotiate a contract with a sponsor get the best deal on a venue. Negotiating requires a mix of tact, preparation and confidence. Budgeting requires forecasting and tracking spend.

The event planning is more than just a list. You need to use your creativity to bring a vision to life as an event planner. Creativity is a skill that can be learned over time.

It is an essential skill that is required to plan event. Even if you don't have a lot of room for innovation and creativity, there is always room to do things differently if you are limited by the requirements of your client. Technology was not needed in the events industry.

Detailed column about Events Planner career guide.

Event Planning Jobs in the United States

The services of event planners are often used by businesses and individuals to coordinate meetings, trade shows, and private parties. Those who have expertise in wedding planning are called bridal consultants. Every detail of an event is planned by event planners.

The size and type of event can affect what that includes. Some event planners specialize in certain types of events. Depending on the area of expertise, education and training requirements vary for event planners, as well as business meetings, conventions, and conferences.

It's possible to get an entry-level event planning job without formal education, but it could limit your career growth. Some event planners gain experience through an internship or working in related positions in the industry. They can gain experience by coordinating college and volunteer events.

As they gain experience, planners may be able to take on more responsibilities. It could mean moving up from being a conference co-ordinate to being a program co-ordinate and then to being a meeting manager. Many event planners start their own businesses.

The Bureau of Labor Statistics says that the outlook for event planners is above average due to a strong and continuing demand for professionally arranged events and meetings. The planners spend time in and out of their offices. They travel frequently to event sites and venues in the lead up to the events.

Convention Event Planners

Conventions require the same type of organization as other events. Audio and visual teams are needed, wait staff, cleaning crew and occasionally volunteers are also needed. The amount of staff will be determined by the size of the convention.

A person who works as a convention manager might arrange details for political conventions, trade shows, special speakers, company parties, informational conventions, public readings, science conventions and committee and board meetings. Staff at the convention takes pains to make sure that everything goes smoothly when a large group of people come together. Convention event planners can also meet the needs of those who are attending the convention and make all necessary arrangements for the convention to go smoothly, but they can also do other things.

See also our column on Case Planner job guide.

Click Penguin

X Cancel
No comment yet.